How to join and engage in a KUDO Meeting as a participant

November 22, 2022 16:56
Updated

This article details the participants' experience when being invited and joining a KUDO meeting from a laptop/desktop computer.

Being invited to a KUDO Meeting

There are 2 ways to be invited to a KUDO Meeting:

Option 1

An automated email from the KUDO Meeting platform

Option 2

A customized invite from the meeting organizer with the link to join

Option 1: Automated email invite

If the meeting organizer added your email as a participant to the meeting, you will receive an automated email with all the meeting details, including a “Join” button. You have the chance to add the meeting details to your calendar.

If the meeting organizer updates the meeting date/time or cancels it, you will also be notified with an automated email.

When meeting time comes, simply click on the “Join” button from the email, or on the KUDO Meeting link from your calendar invite, in order to access the joining page.

Option 2: Meeting link shared by the organizer

The meeting organizer may decide to share the KUDO Meeting link with you directly.

In this scenario, you will not receive an automated email from KUDO. When the time comes, simply click o the meeting link to access the joining page.

A KUDO Meeting link looks like this:

https://live.kudoway.com/ad/xxxxxxxxxxxx

Joining a KUDO Meeting

1. Open the KUDO Meeting link

When clicking on the KUDO Meeting link, you are redirected to the meeting joining page. Enter your Display name and Email address and click on "JOIN".

Important notes: If you are the host of the meeting, make sure you enter the email address that the organizer used to assign you to this role. If the meeting is set with a restricted access ("Added user only" mode), you may be requested to enter your individual password.

2. Enter meeting PIN (optional)

If the meeting organizer has set a PIN code for the meeting, you are prompted to enter the PIN right after clicking on "JOIN". The PIN can be available on the automated email invite you received from support@kudoway.com. If you cannot find it there, please contact the meeting organizer. (The KUDO team does not have access to the meeting PIN code).

3. Pre-meeting test page

Your are directed to a pre-meeting page where you can configure and test your microphone, camera, speaker, and internet connection.

On the top of the screen, you can click on the globe icon to change your interface language. This does not select the interpretation language you want to listen to during the meeting, it will simply localize your experience on the KUDO Meeting platform.

The KUDO Meeting experience

1. Tool tips

When joining the meeting, KUDO's tool tips pop up on the screen to guide you on how to use the platform. If you are already familiar, you can turn this feature off. To do so, click on the settings icon on the top right-hand side of the screen, next, click on the "Tips" tab, and toggle off.

2. Select an interpretation language

Find the language selector on the bottom left-hand side of the KUDO Meeting interface. Click on the blue button "Original audio" to see all the languages available for the meeting.

Select the language you want to listen to during the meeting. If interpretation has started, you will immediately hear the interpreter speaking in the language you selected. If interpretation has not started or is not available in the selected language (if the current speaker is speaking in this language, for example), you will be hearing the meeting’s original audio.

3. On the bottom of the interface, you can find the following buttons:

	Audio on/off: turn on/off the audio coming from the KUDO Meeting.
	Mic on/off: turn on/off your microphone. This button is not accessible if you are in a "Request to speak" meeting and you have not requested to speak.
	Camera on/off: turn on/off your camera. This button is not accessible if you are in a "Request to speak" meeting and you have not requested to speak.
	Captions on/off (if enabled by the meeting organizer): turn on the captions to see subtitles in the language you selected.
	Raise Hand (if enabled by the meeting organizer): raise your hand to visually indicate to other particpants that you want to intervene. This button is not accessible if you are ina "Request to Speak" meeting and you have not requested to speak.
	Request to speak (if enabled by the meeting organizer): request the host/operator to speak.

4. Additional features

On the right-side menu, you can find additional meeting features:

	Share screen: start sharing your entire screen, a specific window, or a tab of your web browser. This button is not accessible if you are in a “Request to Speak” and you have not requested to speak.
	Messages: chat with the other participants, request technical assistance, and send private direct messages.
	Polls: participate in polls/votes launched by the meeting host.
	Document: download documents uploaded by the meeting organizer/host.
	Request List (only for “Request to Speak” meetings: see the list of participants who are requesting to speak. Their names appear in chronological order.
	User List: see the list of all attendees connected to the meeting as participants and viewers.
	Leave meeting: on the bottom-right of the interface, you can click on the red button to Leave the meeting.