This guide walks Hosts through the steps required to schedule and configure a KUDO AI Meeting.
Audience: Hosts, Operators, Presenters, and Meeting Organizers.
Before You Start
KUDO AI Meetings are built for multilingual audio experiences, so a little preparation before you schedule goes a long way. Whether you're presenting or attending, use a reliable headset and verify your audio and network settings ahead of time.
Before scheduling a meeting, make sure you have your KUDO client login details and domain, the expected participant count, and your speaker and translation languages identified. If your meeting requires AI Customization terminology, have that prepared in advance as well.
Visit here to learn more about using KUDO with platforms like Zoom, ON24, and Webex.
Scheduling a Meeting
- Go to live.kudoway.com and sign in with your KUDO credentials.
- Click New Meeting, then select AI Translation.
- Choose your AI meeting type based on how your use-case and workflow.
- AI Speech & Captions is the full experience. Best for broadcasts like keynotes and town halls.
- AI Captions Only reduces latency. Best for multilingual discussions where response time matters.
- Configure your languages.
- Speaker languages are the languages participants will speak during the meeting.
- Translation languages are the languages participants can select to hear or read during the meeting.
- Assign a Meeting Host to manage participants, control recordings, and access meeting controls.
- Use AI Customization tools to improve translation accuracy for specialized language.
KUDO Meeting Links
- Share the meeting links and QR codes with your participants and support team.
- The Participant Link gives full access to KUDO meeting on desktop and mobile.
- The Operator Link is for technical support staff managing the meeting behind the scenes.
- The Viewer Link provides access to the KUDO livestream with limited interaction.
- The Mobile Link lets participants access translation through any browser without downloading an app.
- The Widget embeds translation directly into a website or event platform via iframe.
- Start and join your meeting!
Troubleshooting
| Task | Action | Expected Result |
|---|---|---|
| Change AI Languages During a Live Meeting | Go to Edit Meeting and update the Translation Languages configuration. Click Update to apply the changes. | Only Translation (target) Languages are updated during the live meeting. Speaker Languages and AI Customization settings remain unchanged. |
| Restart the Translation Service | Click Restart Translation Service to reinitialize AI processing, bots, or apply configuration changes. | The AI service reconnects and reinitializes. Translation may temporarily pause for several seconds during reconnection. |
| Access Recordings and Transcripts | Go to Content > Recordings & Transcripts. | Multilingual recordings and transcripts become available for download and review after processing completes. |
| Manage Hosts, Operators, Interpreters, and Participants | Go to Users > Participants. | Assign Host, Operator, Interpreter, Participant, and Audio Manager roles and permissions. |
| Host Larger Groups | Schedule a new meeting using Request to Speak mode. |
Hosts and Operators can manage the speaker queue and control the number of participants displayed on screen. |