Pilot Objectives

This pilot is designed to evaluate how KUDO AI supports multilingual classroom training environments by increasing accessibility for learners who prefer training in their native language, reducing communication barriers during instructor-led sessions, supporting multilingual participation and classroom discussions, and enabling instructors to teach naturally without significant workflow changes. 

The pilot is considered successful if participants can independently join the session using their personal devices, access translated audio and captions in their preferred language, follow training content and classroom discussions with minimal confusion, ask and answer questions during the session, demonstrate understanding of the material being presented, and express confidence in using the solution during future training sessions.

Before the Pilot

Before conducting the pilot, organizations should provide any available presentation materials, training agendas, assessment scripts, evaluation forms, acronyms, equipment names, procedures, and company-specific terminology, including Do Not Translate (DNT) terms and preferred glossary translations. Providing these materials in advance allows KUDO to customize terminology and optimize translation performance, resulting in a more accurate and representative testing experience.

Pilot Workflow

1. Display the Mobile Link QR code or share the Mobile Link with participants.
2. Participants join and select their preferred language.
3. The instructor delivers training content in the source language.
4. Participants receive translated audio and captions on their devices.
5. Learners ask questions and participate in discussions.
6. The instructor continues teaching using their normal speaking patterns.

Real-World Validation Questions

During the pilot, evaluate the following:

• Can participants join the session without assistance?
• Is translated content easy to understand?
• Do participants prefer translated audio, captions, or both?
• Can instructors teach naturally without significantly changing their delivery style?
• Does the workflow support classroom discussions and learner engagement?
• Would instructors and learners feel comfortable using this workflow in future training sessions?

Feedback Questionnaire

For Learners

• How easy was it to join the session?
• How easy was it to select your preferred language?
• How easy was it to understand the translated content?
• Did you prefer translated audio, captions, or both?
• Did you miss any important information during the session?
• Did translation help you participate more confidently?
• Would you use this solution again?

For Instructors

• Was it easy to deliver training while participants used translation?
• Did you need to change your speaking style?
• Were participant interactions easy to manage?
• Would you feel comfortable teaching an entire class using this workflow?
• Would you use this solution for future multilingual training sessions?

After the Pilot

At the conclusion of the pilot, evaluate translation accuracy, participant comprehension, ease of deployment, instructor effectiveness, classroom interaction and engagement, participant confidence and trust in the experience, and the overall readiness of the solution for multilingual training applications.

Pilot Objectives

This pilot is designed to evaluate how KUDO AI supports multilingual one-on-one conversations by increasing accessibility for attendees who prefer to communicate in their native language, supporting spontaneous discussions in dynamic event environments, and enabling SMEs to engage naturally with multilingual attendees without requiring bilingual staff or professional interpreters.

The pilot is considered successful if participants can independently join the session using their personal devices, access translated audio and captions in their preferred language, communicate with minimal confusion, ask and answer questions naturally, and express confidence in using the solution during future networking and marketing interactions.

Before the Pilot

Before conducting the pilot, organizations should determine the languages that will be supported during the event and identify any company-specific terminology, product names, acronyms, or industry terminology that may be discussed during conversations. Providing these materials in advance allows KUDO to customize terminology and optimize translation performance, resulting in a more accurate and representative testing experience.

Pilot Workflow

1. The SME creates a meeting on demand using the KUDO Live application.
2. The meeting includes English and the required translation languages.
3. An attendee approaches the booth and requests a preferred language.
4. The SME shares the Viewer QR code with the attendee.
5. The attendee scans the QR code, selects their language, and immediately receives translated audio and captions on their device.
6. For two-way conversations, the attendee joins using the Participant link on their own device or a preconfigured KUDO device.
7. The SME and attendee communicate naturally through real-time translation.

Real-World Validation Questions

During the pilot, evaluate the following:

• Can SMEs create meetings quickly and independently?
• Can attendees join without assistance?
• Is translated content easy to understand?
• Do attendees prefer translated audio, captions, or both?
• Can participants ask and answer questions naturally?
• Does the workflow support spontaneous networking conversations?
• Can SMEs communicate effectively without bilingual support?
• Would participants feel comfortable using this workflow during future events?

Feedback Questionnaire

For Attendees

• How easy was it to join the session?
• How easy was it to select your preferred language?
• How easy was it to understand the translated content?
• Did you prefer translated audio, captions, or both?
• Did you miss any important information during the conversation?
• Did translation help you communicate more confidently?
• Would you use this solution again?

For SMEs

• Was it easy to create and manage the meeting?
• Were attendees able to join without assistance?
• Could you communicate naturally during the conversation?
• Were participant questions easy to understand?
• Would you feel comfortable using this workflow during future events?
• Would you use this solution again?

After the Pilot

At the conclusion of the pilot, evaluate translation accuracy, ease of deployment, attendee comprehension, communication effectiveness, onboarding speed, participant confidence and trust in the experience, and the overall readiness of the solution for multilingual networking, tradeshow, marketplace, and one-on-one engagement applications.

Before You Start

For the best experience:

• Download the KUDO Live mobile app on all participating devices.
• Use earphones or headphones whenever possible to improve audio quality and reduce echo.
• Ensure each device has a stable Wi-Fi or cellular connection.
• Allow camera and microphone permissions when prompted.

Create a Meet Now Session

1. Download the KUDO Live App

Download KUDO Live on your mobile device:

2. Sign In and Select Meet Now

Open the KUDO Live app and sign in using your KUDO account credentials.

Tap Meet Now to create a new multilingual meeting.

3. Configure Your Meeting

Enter the meeting details then tap Start.

Important: Speaker and Translation Languages cannot be modified after the meeting begins.

4. Join as a Participant

Participants can join the meeting and actively speak using their device microphone. This enables two-way multilingual conversations with real-time AI translation.

Invite Participants

5. Share the Meeting QR Code

Tap the Share icon within the meeting to display the participant QR code.

Participants can scan the QR code to join instantly from their own mobile devices.

Tips for Best Results

• Speak clearly and at a natural pace.
• Use headphones whenever possible to avoid audio feedback.
• Avoid multiple people speaking at the same time.
• Keep your device connected to a stable internet connection.
• Ensure all required languages are configured before starting the meeting.
• Consider using Captions Only meeting mode for rapid 1:1 conversations.

Troubleshooting

Before you start

Have your KUDO Client credentials and domain, audience size, spoken languages, translation languages, and terminology ready.

Steps

1. Sign in to your KUDO Client account. Select New Meeting, then AI Translation.
2. Choose speech with captions for spoken translation, or captions only for text-focused discussions.
3. Set speaker languages for incoming speech and translation languages for attendee output.
4. Assign the Host and prepare terminology through AI Customization.
5. Distribute the appropriate Participant, Operator, Viewer, or Mobile Link. Use the Widget when embedding access in a website.
6. Rehearse joining and language selection before the session.

What to expect

The Host manages meeting controls; attendees receive access through the links selected for their roles.

Changing a live meeting

Use Edit Meeting to change translation languages and Update to apply them. Speaker languages and AI Customization remain unchanged during the live session.

Preparation checklist

Confirm audio, languages, Host access, and attendee joining. See joining instructions and terminology preparation.

Choose your access method

Follow the desktop or KUDO Live steps below for Participant/Speaker access.

If your organizer supplied a Mobile Link or QR code for translated speech and captions, open it in a supported smartphone or desktop browser. That access method requires no login or software download. 

See Mobile Link and QR-code access for details.

Steps on desktop

1. Open your Participant/Speaker, provide your name and email, select your media devices, and select Join.
2. Choose captions through Closed Caption Language.
3. Use Interpretation Language for translated speech or original audio.
4. Before speaking, check Speaking Language or Automatic, then enable your microphone.

Steps on mobile with KUDO Live

1. Install KUDO Live for iOS or Android.
2. Tap Join with Meeting ID and supply your Participant/Speaker link or meeting ID.
3. Allow camera and microphone access.
4. Choose your speaking language and preferred AI voice, then tap Join.

What to expect

Translation follows the language selections. Host permissions are required for recording and other meeting-management controls.

Troubleshooting

Before you start

Decide which languages speakers will use. Detection supports up to ten configured speaking languages and must be enabled during scheduling.

Steps

1. Configure the expected speaking languages while scheduling the meeting. Enable automatic language detection before it starts.
2. Where the participant’s speaking-language menu is available, choose Automatic.
3. Rehearse language changes using clear, steady speech, one speaker at a time.

What to expect

Only configured languages are detected. Switching can take several seconds and multiple phrases to stabilize; it is not instantaneous. Avoid changing language mid-sentence or speaking over others.

Troubleshooting

Review meeting configuration before scheduling.

Yes. Participants may continue listening to the original meeting audio while following translated captions separately.

Yes. KUDO AI Meetings are commonly used for large-scale multilingual onsite events.

Automatic Language Detection allows KUDO AI to automatically detect the language being spoken during the meeting without requiring participants to manually switch speaking languages.

Performance may vary depending on speaker clarity, microphone quality, overlapping speech, and rapid language switching.

Yes. Translation Languages may be updated after the meeting becomes live. Speaker Languages and AI Customization settings cannot be modified once the meeting begins.

AI translation and captions may take several seconds to appear when a meeting first starts, the Translation Service is restarted, speaker languages change rapidly, or internet connectivity fluctuates. This brief initialization period is expected behavior while the system detects the active language and begins processing translation and captioning.

AI translation quality is heavily influenced by the quality of the audio being captured. Factors such as microphone quality, speaker clarity, background noise, speaking pace, and overlapping conversations can all impact translation accuracy.

For the best experience, we recommend using a high-quality microphone or headset, speaking clearly at a natural pace, and minimizing background noise and interruptions whenever possible.