Glossaries help KUDO handle the specific terms used in your meetings, such as product names, technical vocabulary and approved translations. This guide shows you how to create a glossary and add terms to it, one at a time, from a file or automatically.
Before you begin
- You need the Client role. Only users with the Client role can create and edit glossaries.
- Decide which action each term needs. For help, see Which glossary action should I use for a term?
- If you plan to add a large number of terms, check What are the limits for KUDO glossaries?
Open your glossaries
- Sign in to the KUDO platform at https://live.kudoway.com/users/sign_in.
- In the left menu, select My glossaries.
The My glossaries page has two tabs:
- Terms: Lists every term across your glossaries, with its action, glossary, language and dates. Use the action filters at the top, such as Recognize or Replace, to show only the terms for one action.
- Glossaries: Lists your glossaries. Your account's default glossary is labeled Default glossary.
Create a glossary
- On the My glossaries page, select the Glossaries tab.
- Select Create glossary.
- Enter a Glossary name, for example "KUDO Products & Services." This field is required.
- Optional: Add a Glossary description to explain what the glossary is for.
- Optional: To create another glossary right after this one, select Create another glossary.
- Select Save.
Your new glossary appears on the Glossaries tab. To see its terms, select its name. The glossary page also shows how many terms each action contains and that action's limit.
Add a single term
- On the My glossaries page, select New terms > Add term.
- Under Glossary action, select the action for the term.
- Complete the fields for that action:
| Action | Fields to complete |
| Recognize, Block or Do-not-translate | Term and Speaking language |
| Replace | Term, Speaking language and Replace with |
| Translate as | Under Translations, select a language and enter the term in that language. To add more languages, select Add translation. |
Speaking language is set to All languages by default.
- In Add to glossary, select the glossary.
- Optional: To add another term right after this one, select Add a new term after saving current one.
- Select Save.
If the term already exists in the selected glossary for the same language, a notification appears and the term isn't added.
Import terms in bulk
- On the My glossaries page, select New terms > Import terms.
- Under Glossary action, select the action. Each import adds terms for one action.
- Select Download template, then complete the template. The layout depends on the action:
| Action | Template layout |
| Recognize or Block | Term in column A. Source language in column B (optional). No header row. |
| Do-not-translate | Term in column A. No header row. |
| Replace | Original term in column A, replacement in column B, source language in column C. No header row. |
| Translate as | One language per column, with language names in row 1. Each row below row 1 is one term with its translations. You can leave language cells blank. |
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Add your terms in one of two ways:
- Select Click to upload, or drag your file into the upload area.
- Select Or paste data directly, then paste your data.
- In Add to glossary, select the glossary.
- Select Import.
File requirements:
- Use the XLSX format, and always start from the KUDO template. Its cells are restricted to the supported limits.
- You can't import a file that exceeds the glossary limits.
- Don't use commas in entries.
- For Recognize, Block, Do-not-translate and Replace, each term can have up to 12 words or 100 characters.
- For Translate as, enter only one translation per term per language.
If your import includes duplicate terms
A message identifies each affected row, for example "Row 3 – Duplicate term in import." Remove those rows from your file, then upload it again.
Generate terms automatically
KUDO can suggest terms based on a topic you describe. Generated terms can use the Recognize, Translate as or Do-not-translate action.
- On the My glossaries page, select New terms > Generate terms.
- Under Glossary action, select Recognize, Translate as or Do-not-translate.
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Select the language:
- For Recognize or Do-not-translate, select the Speaking language.
- For Translate as, select one or more languages in Glossary language(s).
- In Topic or industry, describe the subject of your meeting, for example "KUDO product webinar on new features for multilingual meetings." This field is required.
- Use the Number of terms slider to choose how many terms to generate, from 10 to 100. Your account's usage against the daily limit appears above the slider.
- Optional: Under Reference sources, select Add text and paste text related to your topic. Files and URLs aren't supported yet.
- Select Generate terms.
- Review the suggested terms. You can edit or deselect any term before you add the terms to your glossary.
Terms that are already in your glossary appear unchecked, and you can't add them.
Confirm your terms
On the My glossaries page, the Terms tab lists your new terms with their action, glossary and language. To check how close a glossary is to its limits, open it from the Glossaries tab. It shows the number of terms for each action, for example Recognize 1/500.
Related content
- Get started with KUDO glossaries
- Which glossary action should I use for a term?
- What are the limits for KUDO glossaries?