What a glossary does

A glossary is a list of terms. For each term, you choose an action that tells KUDO what to do with it during a meeting.

Note: Do-not-translate and Translate as work only in meetings that use AI audio and captions. Human interpretation meetings and AI captions-only meetings support Recognize, Replace and Block.

For more examples, see Which glossary action should I use for a term?

Before you begin

• Check your role. Only users with the Client role can create and edit glossaries.
• Know your meeting type. The meeting type determines which actions are available.
• Have your meeting materials ready. The next section explains which ones help most.

Set up your first glossary

Step 1: Collect your terms

Start with the materials you already have for the meeting:

• Agenda and session titles: Product names, program names and event branding. These usually need Do-not-translate.
• Speaker list: Names that are hard to spell or easy to mishear. Use Recognize, or Replace to enforce a preferred spelling.
• Slides and handouts: Acronyms and how people say them. Use Replace.
• Terminology lists or style guides: Approved translations. Use Translate as.
• Briefing notes: Codenames and topics that shouldn't appear. Use Block.
• Transcripts from past meetings: Words that were misrecognized or mistranslated before. These show you which terms need attention most.

Step 2: Create a glossary

1. Sign in to the KUDO platform at https://live.kudoway.com/users/sign_in, then select My glossaries in the left menu.
2. Select the Glossaries tab, then select Create glossary.
3. In the Create a glossary window, enter a Glossary name, for example "KUDO Product Webinar."
4. Optional: Add a Glossary description, for example "This glossary is for all KUDO product presentations and webinars." The description appears under the glossary's name, which helps you tell glossaries apart.
5. Select Save.

Your glossary appears on the Glossaries tab. To open it, select its name. You can create as many glossaries as you need, for example one for each event, department or subject.

Step 3: Add your terms

Open your glossary, select New terms, then choose the option that fits your list:

Tip: If you add a term with Do-not-translate or Translate as, add it with Recognize too. This helps KUDO recognize the term correctly before it applies the other action.

Important: Generate terms with AI uses artificial intelligence to analyze the content you submit. Only add content you're authorized to share, in line with your organization's policies. Review every suggestion before you add it, because AI suggestions may contain errors.

For detailed instructions on each option, see Create a glossary and add terms in KUDO.

Step 4: Choose the glossary for your meeting

Each meeting uses one glossary, so put all the terms for a meeting in the same glossary.

You choose the glossary from your meeting's page, after you create the meeting.

1. In the left menu, select My meetings, then open your meeting.
2. Select the My glossaries tab.
3. Find the glossary you want. To narrow the list, use Search glossaries or the action filters.
4. Select the menu button next to the glossary, then select Use for this meeting.

The glossary is now labeled Use for this meeting. Under Terms in this meeting, you can see how many terms the meeting uses for each action, compared with the limit.

If you don't choose a glossary, your account's default glossary, labeled Default glossary, is used for the meeting, including in Microsoft Teams meetings.

• Zoom, Webex, ON24, Google Meet and other external integrations: The glossary you choose for the meeting on the KUDO platform applies automatically. You don't need to set it up again on the other platform.
• KUDO app in Microsoft Teams: You choose the glossary in Teams, from My glossaries in the KUDO meeting interface. See How do KUDO glossaries work in Microsoft Teams meetings?

Step 5: Check your glossary before the meeting

• Open your glossary to see each term with its action and language. To show one action at a time, use the filters at the top, such as Recognize or Replace. Each filter also shows how many terms the glossary has for that action, compared with the limit.
• If you use the KUDO app in Microsoft Teams, finish your glossary before the meeting starts, because live changes don't apply in Teams. On other platforms, you can add terms during the meeting. See Can I update a glossary during a live meeting?

Example: a glossary for a KUDO product webinar

Here's how the steps above come together for a sample meeting.

The meeting: A KUDO webinar called "What's new for your multilingual meetings." The speaker presents in English, and attendees follow in French, Spanish and Japanese. The meeting uses AI audio and captions, so all five actions are available.

The glossary: "KUDO Product Webinar," with the description "This glossary is for all KUDO product presentations and webinars."

From the speaker's script:

Good morning, everyone, and welcome. Today we'll look at three things. First, the new glossary in KUDO AI. Second, how your attendees can follow along on their phones with Mobile Link. And third, a quick preview of Live Insights.

If your meeting runs on Zoom, Webex or ON24, the glossary you choose on the KUDO platform carries over automatically.

Before we start, thank you to the Client Managers who helped prepare today's session.

Add the key terms

Start with the terms you already know need attention, using Add term:

For Translate as, the "Client Manager" entry has one translation per language:

These translations are examples. Use the translations your organization has approved.

Let KUDO suggest more terms

Next, use Generate terms with AI to catch terms you might have missed:

1. Select New terms > Generate terms with AI.
2. Select an action.
3. Select Generate terms.
4. KUDO suggests terms from the script, such as Zoom, Webex and ON24. Terms that are already in the glossary are marked and skipped. 
5. Review the suggestions, deselect any you don't need, then select Add terms.

Related content

• Create a glossary and add terms in KUDO
• Which glossary action should I use for a term?
• What are the limits for KUDO glossaries?
• Which languages support the Translate as glossary action?
• Can I update a glossary during a live meeting?
• Do I need to set up my glossary again in Zoom, Webex or other platforms?
• How do KUDO glossaries work in Microsoft Teams meetings?