Before you start

Provide a dedicated computer per translated room, a USB audio interface or capture device, and wired Ethernet. Arrange a direct stage-language audio feed and program video with AV/IT. Video is recommended for AI and required for professional interpreters.

Steps

1. Join from the dedicated computer using the Participant link; reserve it for KUDO throughout the event.
2. Connect the venue feeds through the audio interface or capture device.
3. Confirm attendee Wi-Fi can handle the expected simultaneous audience, including overflow areas.
4. Test the Mobile Link, QR code, translated audio, and captions before opening the doors. Encourage headphones.
5. Display the meeting QR code and Mobile Link where attendees can access them.

AV handoff and rehearsal

Agree who supplies the room feeds, who operates KUDO, and who checks the translation output. Include a spoken presentation and a prerecorded clip in the rehearsal.

Use computer playback routing for media sources and the onsite equipment and network requirements to validate the venue. Ask KUDO Support to review the deployment if needed.

Onsite Computer Requirements

Wi-Fi Network Requirements

Reliable Wi-Fi coverage throughout the venue is essential for a successful multilingual experience. Each attendee receives translated audio and captions directly on their own device, so the wireless network must be capable of supporting the expected number of simultaneous users.

Minimum Requirements

• Wi-Fi 5 (802.11ac) or Wi-Fi 6 (802.11ax)
• Dedicated or isolated 5 GHz wireless network
• Access points with 3×3 MU-MIMO antennas or better
• Minimum bandwidth of 48 kbps per attendee
• UDP traffic allowed through the network firewall
• Support for unicast communication

Recommended Best Practices

• Encourage attendees to bring headphones or earbuds for the best listening experience
• Verify Wi-Fi coverage in all attendee areas, including overflow spaces, hallways, and breakout rooms
• Test QR code access and audio streaming before attendees arrive
• Ensure attendee devices can remain charged throughout the event

Need assistance planning your setup?

Contact KUDO Support before your event if you'd like help validating your workflow, reviewing audio routing, or confirming network readiness for your deployment.

When scheduling a session, you have the option to configure advanced settings. All these settings have been pre-configured with the optimal defaults suitable for the vast majority of meetings. Therefore, in most cases, you do not need to modify them. However, to enhance the experience for specific needs, you may need to customize them. Below is a list of settings you can configure when creating a new session.

Mobile Link and Integrations

This option enables the automatic creation of a link for accessing KUDO AI on any mobile device through a dedicated URL or a QR code. The QR code will open a page in the browser. Additionally, this option provides an embed code to integrate KUDO AI into third-party platforms. This option is enabled by default.

This option includes the following two settings:

• Enable Autofloor: When activated, this setting allows participants to hear the original (speaker's) audio within the translation channel if the speaker is speaking the same language as that particular channel. Autofloor can be disabled to implement the autofloor API, or to stop the floor audio from passing thru.
• Enable Horizontal Screen Projection: When activated, this setting adjusts the appearance of the Mobile Link, allowing it to be fully resizable. This feature is especially useful for projecting captions on large screens during in-person events, where space is limited due to other visuals being projected on the screen.

Uploading Your Logo

This option allows you to upload your company logo to a meeting, replacing the default KUDO logo on the Mobile Link. It's ideal for organizations that want to deliver a branded experience when using translation services.

The logo can be uploaded in Advanced Settings during meeting creation. For best results, use an image that is 96x96 pixels or smaller, in landscape orientation.

Speaking Modes

This option applies to sessions held via KUDO Meeting. The default setting is Open Mic, but you can customize this based on your needs. The available modes are:

• Open Mic: Participants can independently turn their microphones on and off. You can also limit the maximum number of microphones that can be active simultaneously by adjusting the "Number of Active Mics" setting.
• Request to Speak: In this mode, participants must request permission to speak by clicking a dedicated icon within the KUDO Web Conferencing application. The session host will then enable their microphone. We recommend using Request to Speak modes for meetings expecting 20 or more participants.

Recordings

This option allows you to record the audio and video of your meeting. Recordings will be available for 30 days. By default, this option is set to OFF, ensuring that no recording of your meeting will occur without your explicit consent.

Audio Manager

Allow the Audio Manager role in order to ingest and route audio for hybrid or in-person meeting.

Preparation time

Allow the meeting to start before the scheduled time. This is useful for technical setup, such as checking if connections are established and ensuring that audio is properly captured by the device.

Grant consent for the KUDO team to access your meeting

Allow members of the KUDO team to join your meeting when necessary, for example, for debugging purposes.

Need Help?

How KUDO Counts Viewers

KUDO identifies and reports unique attendees (called Viewers) based on how participants access and interact with interpretation channels during a meeting. These statistics appear in the Viewer Language Statistics section of the Post-Meeting Report.

What Makes a Unique Viewer

A viewer is counted when someone clicks Join on a Floor or language channel through the KUDO Meeting, Mobile Link, or KUDO Widget. KUDO identifies each viewer by the combination of their device, browser, and session environment.

When Someone Is Counted Once

If a viewer refreshes the page, clicks Leave and rejoins, or reconnects using the same browser and device, they are counted only once. This prevents duplicate counts during normal reconnects or page refreshes.

When Someone Is Counted Again

A viewer is counted as a new unique attendee if they join from a different device, switch to a different browser on the same device, or access the meeting from a separate environment. For example, opening the KUDO Viewer Link in another browser while already connected on their phone.

How Language Counts Work

Viewer statistics are tracked per language channel accessed during the session. If a participant joins the Floor channel, switches to Spanish, then English, then back to Spanish, the report will show one count for each language: Floor, Spanish, and English. Switching back to a channel already visited in the same session does not add another count.

Need Help?

Before You Start

KUDO AI Meetings are designed for real-time multilingual communication. Before scheduling your meeting:

• Use a reliable headset or headphones whenever possible.
• Verify your microphone and internet connection.
• Assign a Host or Operator to manage speaking requests during the meeting.
• Determine the Speaker Languages and Translation Languages required for the session.

Schedule a Meeting

1. Create a New AI Meeting

1. Sign in to KUDO.
2. Click New Meeting.
3. Select AI Translation.

2. Select a Meeting Type

Choose the experience that best fits your use case:

• AI Speech & Captions is the full experience. Best for broadcasts like keynotes and town halls.
• AI Captions Only reduces latency. Best for multilingual discussions where response time matters.

4. Configure Languages

• Speaker languages are the languages participants will speak during the meeting. 
• Translation languages are the languages participants can select to hear or read during the meeting.

5. Assign a Meeting Host

The Meeting Host is responsible for:

• Managing speaking requests
• Approving participants to speak
• Controlling recordings
• Accessing meeting moderation tools

6. Enable Request to Speak

1. Click Advanced Settings.
2. Scroll to Speaking Mode.
3. Select Request to Speak.
4. Configure the Maximum Number of Active (on-screen) Microphones allowed simultaneously, including the Host.

7. Create the Meeting

Click Save to finish creating the meeting.

Before you start

Confirm recording was enabled during the meeting and sign in to the KUDO Client account that scheduled it. Allow time for processing after the session.

Steps

1. Open Previous Meetings and select the session.
2. Open Content.
3. Choose Recordings to view and download available recordings.
4. Choose Transcripts to retrieve available multilingual transcription files.

What to expect

Recordings and transcripts are available only for meetings that were recorded. Download important assets promptly after processing.

Availability checks

Missing assets?

Check recording status, the account used, and processing completion. If expected files remain absent, contact KUDO Support.

KUDO supports Single Sign-On (SSO) through SAML 2.0, allowing users to sign in to KUDO after authenticating through your organization's Identity Provider (IdP). KUDO acts as the Service Provider, and your organization acts as the IdP. If a user doesn't already have a KUDO account, one can be created automatically upon their first successful sign-in.

By default, new users are provisioned with the Meeting Participant role unless a different role is specified in the SAML response. If a user is later invited to a session with a different role, that role can be associated with their account, and they may be able to select it at login.

Supported roles: Meeting Participant, Interpreter, Viewer, and Operator.

Step 1 — Request SSO Setup from KUDO

To begin, email the following information to support@kudo.ai:

• Your KUDO account email address
• Your organization name
• Your Identity Provider (Okta, OneLogin, or Microsoft Entra ID)

Once KUDO creates your organization in the system, the support team will provide the SAML configuration details you'll need, including the ACS URL, Login URL, Single Logout URL, and Entity ID.

Step 2 — Configure Your Identity Provider

Your IT administrator will need to log in to the Identity Provider with administrator permissions and create a SAML connector for KUDO using the details provided. Map the following custom fields in the IdP configuration:

If no role is assigned in the IdP, KUDO will default to the Meeting Participant role.

Once configuration is complete, download the SAML metadata file and send it to support@kudo.ai.

Step 3 — Submit Your User List

Provide a list of users who will be accessing KUDO through SSO. KUDO will use this to ensure each user is associated with the correct organization in the system.

Step 4 — Confirmation

Once setup is complete, KUDO will confirm that SSO is active. Users can then sign in to KUDO using your organization's SSO provider.

Need Help? 

KUDO uses secure web technologies and real-time communication services to deliver multilingual meetings, AI translation, captions, audio, and video streams.

If users are connecting from a corporate, government, educational, or restricted network environment, firewall or proxy settings may block access to parts of the KUDO platform.

This guide outlines the recommended network requirements and domains that should be allowed to ensure proper connectivity.

Common Symptoms of Firewall or Network Restrictions

Users affected by firewall or proxy restrictions may experience:

• Unable to join meetings
• Infinite loading screens
• Missing audio or video
• Interpretation channels not loading
• KUDO panel not appearing in Microsoft Teams
• Frequent disconnects or reconnects
• Captions or AI translation failing to initialize
• Webcam or microphone connection failures
• KUDO Widget or Mobile Link not loading properly

Domains

Depending on your company's firewall or endpoint security settings, you might have to whitelist the following domains: 

• *.kudoway.com (if your account is in the USA region)
• *.kudoway.eu  (if your account is in the Europe region)
• *.kudoway.ca (if your account is in the Canadian region)
• *.tokbox.com 
• *.opentok.com

If your firewall doesn’t allow wildcard whitelisting or your company’s policy prevents you from doing wildcard whitelisting, you can narrow it down using specific sub-domains:

USA region

• https://live.kudoway.com
• https://api.kudoway.com
• https://session-console.kudoway.com

Europe region

• https://live.kudoway.eu
• https://api.kudoway.eu
• https://session-console.kudoway.eu

Canada region

• https://live.kudoway.ca
• https://api.kudoway.ca
• https://session-console.kudoway.ca

Ports

All media (audio and video) traffic will go through STUN servers, and the recommended protocol is UDP (3478). However, if your company’s security policy is blocking UDP, our system will fallback the media traffic to TCP on SSL (443). All traffic is bi-directional.

Required TCP port: 443

Recommended UDP port: 3478 (UDP traffic is recommended because of its low overhead, leading to better video quality in most cases).

Using KUDO with a proxy

If the only way to access the Internet from your network is through a proxy then it must be a transparent proxy or it must be configured in the browser for HTTPS connections.

We do not support proxies requiring authentication.

Firewall behaviors

In some cases, we have seen users experiencing issues with media (audio and video) after a short period of usage. This might be related to their firewall or endpoint security settings where stateful packet inspection or flood control will deprioritize or throttle media streams, hence reducing the quality or, in some cases, blocking the stream. In these extreme cases, we recommend you contact your company’s IT security.

Microsoft Teams

If you are using KUDO with Microsoft Teams, while all the above security considerations apply, you will need to allow or whitelist the following sub-domains and ports:

• https://teams-bot.kudoway.com
• https://teams-web.kudoway.com
• TCP port: 8445
• TCP port: 9444

IP ranges

KUDO is using dynamic IP and elastic load balancing; hence we cannot guarantee the exact IPs used for your meetings. However, we can provide you with a range. For technical and security reasons, we do change these ranges periodically. If your company is whitelisting these ranges, you can explicitly ask KUDO to add you to our mailing list to get an updated range. We do notify customers three weeks ahead of the changes.

IP version support

KUDO platforms support IPv4. The support for IPv6 will be available in Q2 2022. 

IP Range

You might have to whitelist two sections, depending on your firewall security settings and policies:

1. Account region related
2. KUDO Media Services

Updated IP range as of March 2022

USA Server (Mandatory if the account is in the US region)
44.194.123.245 
54.183.2.235

Europe Server (Mandatory if the account is in the European region)
3.125.64.235 
34.247.171.240

Canada Server (Mandatory if the account is in the Canadian region)
3.97.146.187

CHINA Server (Mandatory if the account is in the China region)
47.52.44.158
47.52.109.58

KUDO Media Services (Mandatory)
{
 "ipv4": [

  "3.123.12.128/28",
  "3.127.48.224/28",
  "3.214.145.96/27",
  "3.234.232.160/27",
  "3.234.248.80/28",
  "3.235.255.176/28",
  "3.248.234.48/28",
  "3.248.243.144/28",
  "3.248.244.96/27",
  "3.25.48.192/28",
  "3.38.113.0/24",
  "3.38.114.0/24",
  "3.38.91.128/25",
  "3.7.161.0/26",
  "3.7.161.48/28",
  "13.251.158.0/28",
  "15.228.1.16/28",
  "18.139.118.176/28",
  "18.141.165.128/27",
  "18.156.18.0/27",
  "18.157.71.112/28",
  "18.179.48.208/28",
  "18.180.159.224/27",
  "18.202.216.0/28",
  "34.218.216.144/28",
  "34.222.66.96/28",
  "34.223.51.192/27",
  "34.223.51.224/27",
  "35.158.127.224/28",
  "44.232.236.96/27",
  "44.234.90.64/28",
  "52.200.60.16/28",
  "52.213.63.176/28",
  "52.41.63.240/28",
  "52.51.63.16/28",
  "52.65.127.192/27",
  "52.66.255.192/27",
  "54.233.127.224/29",
  "54.250.250.208/28",
  "54.69.125.241/32",
  "54.89.253.64/28",
  "99.79.160.16/28",
  "99.80.88.240/28",
  "168.100.64.0/18"
 ]
}

Need Help? 

Access & Restrictions

KUDO meetings can be joined from any location with a stable internet connection. If you're connecting through a corporate, government-managed, or heavily restricted network, your IT team may need to adjust firewall or security settings to allow access to KUDO services. See the KUDO Firewall & Network Requirements guide for recommended configurations.

Regions with Known Access Limitations

Some countries restrict cross-border data traffic or apply internet routing policies that can affect access to cloud-based services like KUDO. In these locations, you may experience service disruptions, degraded audio or video quality, or difficulty connecting at all. KUDO is aware that access may be unreliable or unavailable in the following countries: 

• China
• Belarus
• Crimea
• Cuba
• Iran
• Jordan
• Kuwait
• North Korea
• Oman
• Russia
• Sudan
• Syria
• United Arab Emirates (UAE)
• Donetsk People's Republic of Ukraine
• Luhansk People's Republic of Ukraine
• Zaporizhzhia Oblast
• Kherson Oblast

This list is not exhaustive and may change without notice as regional regulations and internet policies evolve.

Using a VPN

Participants connecting from restricted regions may be able to access KUDO through a VPN. Keep in mind that VPN connections can introduce additional latency or affect audio and video quality depending on your provider and network conditions.

Need Help? 

Displaying the multilingual closed captions from the KUDO Mobile Link on a large display can be achieved using basic AV skills and hardware devices. We highly recommend seeking professional AV support, especially during large-scale conferences or meetings where successful interpretation is critical.

Requirements:

- Large display or comfort monitor.

- Dedicated computer with HDMI output, or a USB adapter with an SDI output.

- Video scaler hardware (Brands such as Blackmagic, AJA, AVPro, Decimator)

- Stable wired internet connection.

- Appropriate power and display cabling (HDMI, SDI).

- Professional AV technician.

1. Open The KUDO Mobile Link in Your Web Browser 

Use a dedicated laptop or PC with a wired internet connection to open the KUDO Mobile Link in a supported browser (Google Chrome, Mozilla Firefox, or Microsoft Edge).

The meeting organiser of the KUDO meeting must share this mobile link ahead of time.

Once the meeting is live and "presenter" audio is correctly being published, you can select the language you'd like to display by using the dropdown list.

You can select between coloured backgrounds by clicking the "Aa" symbol at the top right. Here you have the choice between light and dark mode.

Tips:

Double check that you do not have any + or - "accessibility zoom"  function taking place within your browser for consistent text scaling.

Also check to mute the audio from your device or directly from the KUDO mobile link. (It's best to avoid having the audio of the translation leak out of a loud speaker when within close proximity to your microphone system in the same room).

2. Connect the Hardware and Cabling

Connect your laptop or PC to the video scaler’s input using an HDMI cable.

On your computer (Windows or Mac OS), go to the display settings and select “Extend Display” instead of mirroring. This keeps the main screen private while sending captions to the external display.

Next, connect the video scaler’s output to your main display using HDMI or SDI, depending on cable length and the video scaler hardware you’re using.

Tip: Avoid using HDMI for long cable runs—SDI is more reliable over distance.

3.  Scale the Image on the Video Scaler

Once your system is connected and you've double checked that audio is still being passed through to the KUDO meeting, use the video scaler controls to adjust the image size and aspect ratio. 

Most video scalers have buttons and a small screen for making adjustments. You can zoom in or crop the image so that only the captions are visible, hiding the rest of the interface for a clean look.

Tip: Many clients prefer scaling the image so the KUDO interface (icons, buttons, etc.) is hidden, leaving just the captions visible on screen.

How the Workflow Fits Together

The workflow runs across four stages. First, a dedicated ingest computer joins the KUDO meeting as a Participant and routes NDI programme audio into KUDO AI for caption generation. KUDO processes that audio and delivers real-time captions through the KUDO Mobile Link. OBS Studio then composites those captions over the programme video feed. Finally, an Epiphan Pearl encoder takes the OBS output and streams the captioned programme to Vimeo via RTMP.

Before You Start

Confirm that the KUDO meeting has been created with AI Captions enabled and the Mobile Link is available for the desired caption language. Vimeo streaming credentials should be on hand, the TriCaster programme output should be accessible via NDI, and the following software should be installed before beginning: NDI Tools, VB-Audio Virtual Cable, OBS Studio, the DistroAV OBS plugin, and Google Chrome or Microsoft Edge. The Epiphan Pearl encoder should also be accessible on the local network.

For the best production stability, use wired Ethernet connections on all systems, separate the ingest and overlay workflows across different machines when possible, and test NDI routing and caption latency before the live event. Validate the Vimeo ingest before going live.

Important: Audio quality, network stability, and source platform performance directly affect AI caption quality and synchronization.

Equipment

You'll need a TriCaster as the programme video and audio source, an Epiphan Pearl as the RTMP encoder for Vimeo delivery, a dedicated Ingest PC to route programme audio into KUDO, and an Overlay/Production PC running OBS Studio. The Ingest PC and Overlay PC can be combined into a single machine if CPU resources allow. Always test under production load conditions before going live.

Phase 1 — Configure the Ingest PC

The goal here is to capture programme audio from the TriCaster NDI output and send it into KUDO as the microphone source. KUDO AI then generates live captions from that incoming audio.

1. Install NDI Tools and VB-Audio Virtual Cable, then restart the computer.

2. Open NDI Virtual Input and select the TriCaster programme NDI source. Confirm the NewTek NDI Audio device appears in Windows audio settings and that audio signal activity is visible. For additional browser compatibility, optionally route the signal through VB-Cable as the browser microphone input.

3. On the Ingest PC, open Chrome or Edge and join the KUDO Participant/Speaker link as a Participant. Inside KUDO, select the NDI audio device or VB-Cable output as the microphone source, confirm microphone activity is visible, and mute local speakers to avoid feedback.

Phase 2 — Retrieve KUDO Captions

4. Open the KUDO Mobile Link for the desired caption language in a browser. This caption feed will be embedded into OBS Studio as a Browser Source in the next phase.

Phase 3 — Configure the Caption Overlay in OBS

The goal here is to composite the KUDO caption feed over the programme video, creating a single captioned output for Vimeo delivery.

5. Inside OBS, add a new NDI Source and select the TriCaster programme feed. Set the output resolution to match your production format. The programme feed should appear in the OBS canvas.

6. Add a new Browser Source and paste the KUDO Mobile Link URL. Set the resolution to match the production output — 1920x1080 is recommended.

7. Move the caption layer above the programme video source and position captions in the lower third of the canvas. Resize or crop the Browser Source as needed. Adding a semi-transparent black background behind the captions can improve readability. Preview the scene and confirm captions appear correctly over the programme feed.

Phase 4 — Configure OBS Output to Epiphan Pearl

8. Choose one of the following methods to deliver the OBS output to the Epiphan Pearl:

Phase 5 — Stream to Vimeo

9. Inside Vimeo, open the live event and locate the RTMP URL and Stream Key. Keep these available for the next step.

10. Inside the Epiphan Pearl web interface, select the correct input source and add a new RTMP destination. Paste the Vimeo RTMP URL and Stream Key, then configure encoding settings. Recommended output: H.264 video, AAC audio, 1080p, 25 or 30 fps. Click Apply, then Start Streaming.

Troubleshooting

Known Limitations

AI caption quality depends heavily on source audio quality. Network instability may affect NDI routing and caption synchronization. OBS Browser Sources may need to be refreshed during extended productions, and combined ingest and overlay workflows on a single machine may require additional CPU resources. Caption timing may vary slightly depending on AI processing latency, and Vimeo synchronization behavior can vary by network conditions.

Requirements

• Dedicated computer with a wired internet connection to open the KUDO Mobile Link in a supported browser (Google Chrome, Mozilla Firefox, or Microsoft Edge).
• The latest version of OBS Studio installed.
• An active KUDO session with audio ingestion of the source language.
• An active KUDO Mobile Link (URL).

Step-by-Step Setup in OBS

Step 1: Open OBS and Add a Browser Source

1. Open OBS Studio.
2. In the Sources panel, click + and select Browser.
3. Name the source (e.g., KUDO Captions) and click OK.
4. Paste the KUDO Mobile Link URL into the “URL” field.
5. Set the dimensions:
   • Width: 1280
   • Height: 100 (adjust as needed)
6. Click OK to save.

Step 3: Position and Style Your Captions

• Drag and position the browser source at the bottom of your video frame.
• Resize it to fit your stream layout cleanly.
• Optional: Add a background strip for visibility:
  • Add a Color Source underneath the caption layer.
  • Use a dark or semi-transparent color (e.g., black with 50% opacity).

Step 4: Start Virtual Camera/Go Live

1. Set up your additional sources (camera, slides, screen share).
2. Confirm that captions appear in your OBS preview.
3. Start streaming to your OBS Virtual Camera output or desired RTMP string.

Optional: Add Translated Audio

To stream audio interpretation alongside captions:

1. Capture the language audio feed from the KUDO Mobile Link.
2. Add the audio in OBS using either:
   • Audio Input Capture (if using a virtual audio cable), or
   • Browser Source
3. Match the caption overlay with the corresponding audio.

Before You Start

Before configuring YouTube streaming, confirm that the KUDO meeting has already been created and translation languages are configured. You'll also need a separate YouTube Live stream created for each language, with its own unique stream key, and a Host with permission to manage broadcast settings in both KUDO and YouTube Studio.

Important: Each language must be broadcast independently to its own YouTube Live destination. Reusing the same stream key across multiple languages will interrupt or overwrite active broadcasts.

Troubleshooting

Need Help? 

Polls can be configured by going to Content > Polls before the meeting, or added during the live session. KUDO supports multiple choice, parliamentary voting, and anonymous ballot formats. Both Operators and Hosts can start, stop, and publish results, and monitor voting activity in real time.

Modifying a poll after it's already live may require participants to refresh their browser, so pre-configuring polls before the meeting begins is strongly recommended. Poll access can also be restricted to specific delegates, and anonymous voting or vote weighting can be configured in advance.

Before you start

Before participating in a poll, confirm that you've already joined the KUDO meeting, the Host or Operator has launched a poll, and the Polls panel is visible inside the meeting interface. Stay connected to a stable internet connection and submit your vote before the Host closes the poll.

Note: Poll availability and result visibility depend on Host or Operator permissions during the meeting.

Voting in a Live Poll

1. When a Host launches a poll, the Polls icon on the right-hand side of the meeting interface becomes highlighted. Click it to open the voting panel.
2. Read the poll question and review the available answer options before selecting one.
3. Click your preferred answer, then click Submit to cast your vote. Once submitted, the poll status updates to Voted while you wait for the Host to close the poll and optionally publish the results.

Viewing Poll Results

1. After the poll ends, the Host may choose to publish results to participants depending on the meeting's configuration.
2. When results are published, the Results tab becomes highlighted inside the Polls panel.
3. Click the Results tab to view the outcome.
4. Poll results display a visual summary using bar or pie charts, and may include a breakdown of eligible voters, actual voters, and non-voters.

Troubleshooting

Need Help?

Before you start

Install Dante Virtual Soundcard and Dante Controller. Use wired Ethernet on the destination devices’ Dante network and verify clock synchronization.

Steps

1. Enable Audio Manager in the meeting’s advanced settings. Add the assigned user under Audio Managers and complete invitation setup if needed.
2. On the dedicated computer, start Dante Virtual Soundcard with WDM and 16 × 16 channels, as in the documented configuration.
3. Sign in with the assigned Audio Manager role. Open the meeting settings and Venue Audio OUT.
4. Select Edit Audio Settings. Map each language to a Dante output and save.
5. In Dante Controller, subscribe those outputs to the required destination channels and test each feed.

What to expect

Subscribed destinations receive the mapped language audio.

Troubleshooting

Troubleshooting

Need Help? 

Provide one powered laptop per language, wired internet, Chrome, compatible transmitter cabling, and optionally a USB audio interface.

Steps

1. Open the meeting’s Mobile Link on each laptop and select one language per device. Label each laptop.
2. Confirm the language feed with headphones.
3. Connect the headphone output to the transmitter input, or select a USB audio interface as the system/browser output and cable its output to the transmitter.
4. Assign each language to the appropriate transmitter or IR system channel. Verify receivers are tuned correctly.
5. Prevent laptop sleep and notifications, test every receiver path, and monitor the feeds during the event.

What to expect

Attendees listen on the venue’s receivers while the laptops continue receiving KUDO audio through the internet.

Troubleshooting

For multiple outputs from one computer, see Dante routing.

Steps

1. Open the meeting link and enter your name and email.
2. Choose I’m an on-site Participant if using venue microphones, cameras, and interpretation equipment instead of the KUDO platform. Choose the online participant option for participation through the KUDO Meeting platform.
3. If onsite and the session uses a speaking queue, select Request to Speak. Wait for acceptance, then use the venue microphone.

What to expect

Onsite mode does not provide microphone, camera, or interpretation-language controls in the web console. Online mode provides those controls. Both modes can access meeting documents.

Selected the wrong mode?

Ask the Host or Operator to change your participation mode from the user list. You receive a notice when it changes.

Joining on a phone

Follow the organizer’s instructions for your assigned access method. The KUDO Live joining guide covers general mobile joining; it does not establish identical hybrid controls. For browser translation access, see Mobile Link and QR codes.

Join the meeting as Online and Onsite Participants

Participants can join the Hybrid Meeting as an “Online” or “On-site” participant from a customized onboarding page.

• Enter Name & Email Id or Email Id and Password to join the meeting  
  • Select “I’m an on-site Participant” to join as Onsite 
  • Select “I’m an online participant” to join as Online  

Switching participant from onsite to online and vice-versa 

An Operator can switch a participant from online to onsite or vice versa from the Meeting console.

• Go to the Users List → Click on the “…” menu next to the participant's name
  • Click on (On-Site) Change to Online to switch a participant from On-site to Online → Participant receives a modal informing them of the switch
  • Click on (Online) Change to On-site to switch a participant from Online to On-Site → Participant receives a modal informing them of the switch

Request to speak (Onsite – similar to online) 

• Click on “Request to Speak” --> The Operator sees the Request in the RTS Tab 
• Operator accepts the request --> the button changes to “Done Speaking” and the onsite participant is listed in the RTS list as accepted 

Access meeting documents 

• Click on Documents tab to access all documents available for participants in the hybrid meeting 

Access Polls 

To read about KUDO's access polls features, click here